Terms of Service
Last updated 31 August 2026
These terms govern your use of the GymNotes app for iOS and Android. By creating an account you agree to them. Section 4 is the one worth more attention than the rest — it is about your safety, not our paperwork.
GymNotes Coach, the separate app trainers use, has its own terms at https://terms.gymnotes-coach.com.
1. Who we are
GymNotes is operated by Mykyta Subotin, an individual entrepreneur registered in Ukraine. Contact: hello@gymnotesapp.com.
2. What GymNotes is
A training log. You record workouts, exercises, sets, weights and body measurements, build routines, and see how they change over time. If you have a personal trainer, you can connect to them and share what you record from that point on.
It is not a coach, not a medical service, and it does not tell you what to train.
3. Your account
GymNotes is for people aged 13 and over. Between 13 and the age of digital consent where you live — 13 to 16 depending on the country — a parent or guardian needs to agree to these terms on your behalf.
One account belongs to one person, and it is yours to keep secure — anything done through it is treated as done by you. If you think someone else has access, let us know and we will help.
It is worth signing up with an email address you control: an email you have lost is an account you cannot recover.
You can delete your account at any time from Account → Delete account. What that removes and when is in section 11 of the Privacy Policy.
4. Your health
This is the most important section in the document.
Exercise carries risk of injury. You take that risk on yourself.
GymNotes records what you tell it. It does not know your medical history, your injuries, your medication, your recovery state or your limits, and it makes no judgment about whether any exercise, weight or volume is safe for you. Nothing in the app is medical advice, a diagnosis, or a treatment plan, and none of it replaces a doctor.
It is worth talking to a doctor before you start training, before you change how you train, and any time something hurts. If you feel faint, short of breath, or have chest pain, stop and get help.
If a coach sends you a program through GymNotes, that program is theirs. We do not review it, endorse it, or vet the person who wrote it. Whether it suits you is between you, that coach, and your doctor.
Numbers the app shows you — estimated one-rep maxes, volume totals, projections, trends — are arithmetic on what you typed. They are not a recommendation to lift anything.
5. Your data and your coach
You decide whether to connect a trainer. Nothing is shared until you enter their invite code and confirm a screen that lists exactly what they will see.
Once connected, that person can see your workouts, sets, weights and body measurements recorded from the day you connect onwards. Everything before stays private.
Disconnect whenever you like — it takes one tap, needs no reason, and stops the sharing immediately. Programs your coach already sent stay in your library.
If a coach behaves badly, report them from the app. Reports come to us, the coach is never told, and filing one does not disconnect anyone. We may suspend a coach's account over a report.
We are not a party to your arrangement with your trainer. Payment, scheduling, what they promise and whether they deliver it are between the two of you.
6. Your content
Your workouts, routines, measurements, exercises and notes are yours. We claim no ownership.
You give us only the permission we need to run the app: to store this content, show it back to you on your devices, and deliver what you choose to share to the coach you choose to share it with. That permission ends when you delete the content or your account.
Anything you cannot afford to lose is worth keeping your own copy of.
7. What is ours
The app, its design, and its exercise catalogue are ours. Using GymNotes does not transfer any of that, and the catalogue in particular is not ours to give away — copying it out of the app for use elsewhere is outside what this licence covers.
8. What would spoil this for other people
Almost everything we ask comes down to one thing: nothing done in GymNotes should harm somebody else. In practice that means not reaching for another person's data, not taking the service apart to see how it works, and not uploading anything malicious, unlawful, or somebody else's to give away. An account is meant for one person and is not for resale.
If that happens we may suspend or close the account. We will say why — except where saying so in advance would give someone time to finish what they started.
9. GymNotes Pro
Some features — including voice logging — need a Pro subscription.
Auto-renewal. Payment is charged to your Apple ID or Google account at confirmation of purchase. The subscription renews automatically unless auto-renew is turned off at least 24 hours before the end of the current period. Your account is charged for renewal within the 24 hours before the period ends, at the price of the plan you chose.
Cancelling. Manage or cancel your subscription in your App Store or Google Play account settings — not in GymNotes, because we do not hold the subscription. Cancelling stops the next renewal; it does not shorten the period you have already paid for, and you keep Pro until that period ends.
Free trials. Where a free trial is offered, any unused part of it is forfeited if you buy a subscription during the trial.
Refunds are granted by Apple or Google under their own rules. We cannot issue them.
Price changes never apply to a period you have already paid for. We will tell you in the app before a new price takes effect.
10. Availability
We try to keep GymNotes running and we do not promise that it always will be. There will be maintenance and there will be outages. Features may change or be withdrawn; if we withdraw one you rely on, we will give you reasonable notice and a way to export what matters.
The app is provided as it is. We do not warrant that it will be uninterrupted, error-free, or that anything it calculates is accurate for your purposes.
11. If something goes wrong
This is the most legal section in the document, so here is what it does first: it puts a ceiling on what we could owe you. It does not oblige you to pay anyone anything.
If we harm you through our own negligence, we are answerable for it, and the law does not let us limit that. We are not trying to.
Beyond that, we are not liable for losses we could not have foreseen — lost profit, lost time, lost data. And there is a ceiling: in any twelve-month period our total liability will not exceed what you paid us in that period, or 100 UAH if you paid nothing.
Anything to do with training, injury and health is governed by section 4.
12. Claims caused by someone's content
If a third party brings a claim against us over content someone uploaded, or over use of GymNotes that breached section 8, the reasonable costs of that claim sit with the person whose actions caused it rather than with us. This does not apply where the claim arises from something we did wrong.
13. Ending it
You may stop using GymNotes and delete your account at any time.
We may close an account over a breach of section 8, or if we stop operating the service. Except where a breach makes that impossible, we will give notice and time to export the data first.
14. Changes
We may change these terms. The new version appears here with a new date, and we will tell you in the app before a material change takes effect. Continuing to use GymNotes after that means you accept it. If you do not, delete your account.
15. Law and disputes
These terms are governed by the law of Ukraine, and disputes go to the competent courts of Ukraine.
If you are a consumer resident in the EU, this does not deprive you of the protection of the mandatory rules of your own country's law, and you may bring proceedings in your country of residence.
16. Apple
If you downloaded GymNotes from the App Store: this agreement is between you and us, not Apple. Apple is not responsible for the app or its content, has no obligation to support it, and is not responsible for any claim you have about it. Apple and its subsidiaries are third-party beneficiaries of these terms and may enforce them against you.
17. Contact
hello@gymnotesapp.com